MSO Services

Explore our core back-office services and phased rollout timeline.

Rooted in Early Childhood Experience, Built to Last

As former educators, directors, and ECE service providers, we’ve seen plenty of promised “magic bullets” come and go while nothing on the ground actually changes. We refuse to be another short-lived fix. We move deliberately to build robust, sustainable back-office systems that stand up to the real-world realities of running a child care business.

Proven Through Inaugural Cohorts

To ensure our systems truly deliver long-term operational relief, we’re launching every new service area alongside a small, hands-on cohort of providers. This co-creation model allows us to test workflows, gather direct feedback from the field, and iron out every detail together before opening the service broadly.

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INAUGURAL COHORT LAUNCHING NOW

Overview: Keep your books accurate, clear, and audit-ready without spending your evenings stuck behind a spreadsheet. We manage the day-to-day recordkeeping details so you always have a real-time picture of your program’s financial health.

Special Launch Benefit: To support our founding participants, programs selected for our inaugural cohort are receiving one full year of Brightwheel for free.

What’s Included:

    • Chart of accounts customized for early care and learning centers.

    • Monthly profit & loss statements and cash flow reports.

    • Ongoing transaction categorization, receipt capturing, and expense tracking.

    • Tax-ready year-end financial packages for your accountant.

PLANNED FOR EARLY 2027

Overview: Unlock non-profit funding streams previously unavailable to commercial providers. We combine customized grant searches, full proposal support, and fiscal sponsorship to bring philanthropic capital directly to your center.

What’s Included:

    • Model C Fiscal Sponsorship: Access foundation funding while remaining an independent business entity.

    • Grant Intelligence Pipeline: Free monthly curated alerts and quarterly sector funding updates.

    • Professional Grant Support: Strategy roadmaps, boilerplate language toolkits, narrative reviews, and full-service grant writing.

PLANNED FOR EARLY 2027

Overview: Eliminate the stress of manual fee collection and chasing late payments. Our tuition system automates billing and recurring payments so you collect revenue predictably and on time.

What’s Included:

    • Automated invoicing and recurring direct pay (ACH and credit cards).

    • Flexible billing schedules for subsidies, co-pays, and family fees.

    • Automated late fee tracking and polite payment reminders.

    • Clear ledger tracking for parents and center administration.

PLANNED FOR SUMMER 2027

Overview: Keep your classrooms full and your admissions funnel moving smoothly. We help you convert prospective family inquiries into enrolled children while eliminating onboarding paperwork headaches.

What’s Included:

    • Digital waitlist tracking and real-time open-seat monitoring.

    • Lead capture and automated follow-up communications for tours.

    • Digital family onboarding packages and fee collection.

    • Capacity forecasting to keep staffing and ratios aligned.

PLANNED FOR LATE 2027

Overview: Simplify staff administrative operations without complex HR overhead. We take care of payroll processing, employee benefit tracking, and personnel documentation so your staff stays supported and your center stays licensing-compliant.

What’s Included:

    • Direct deposit payroll processing and wage calculations.

    • Staff benefit administration and enrollment tracking.

    • Digital personnel file organization (background checks, certifications, training hours).

    • Proactive monthly summaries tracking upcoming required staff trainings, expiring certifications, and due personnel paperwork.